GUIDELINES
Review the Health & Safety Policy. Look for items:

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Review documentation such as new hire documentation, supervisor journal or safety meeting records to ensure there is signed documentation exhibiting that the policy has been communicated and proof that their understanding of the policy has been evaluated. (i.e., testing, interview notes from hiring etc.)

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Review company organizational structure to determine if there is high level position responsible for health & safety.

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Review documentation such as policies, training materials and procedures to determine if there is clear documentation that establishes the health and safety roles and responsibilities for manager and supervisors.

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Review supervisors’ notes, inspection reports, safety meetings, production meeting notes and other material to determine if supervision is being provided to all workers and records are being kept appropriate to the scope, complexity and associated risks of the activities. Award points based on positive documentation evidence.

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Review the organization’s disciplinary procedures to verify that a process exists to address non-compliance with the company’s health and safety requirements.

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Review reports to determine if the senior management is measuring and evaluating key performance indicators of the company’s safety program at regular intervals such as:

• Completion of safety program activities (e.g., timely completion of hazard identification and risk assessments, inspection, training, investigation, and implementation of corrective actions).
• First aid, medical claims, time loss, return to work, types of injuries, severity, location, risk.

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Verify by analyzing hire orientation documentation and safety meetings, that workers are aware of the regulations and their responsibilities.

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Review meeting documentation to determine if this is occurring. Senior management should hold a major safety meeting with their workers at least annually, other than the periodic safety meetings or site visits. The meeting could be in the form of a video conference, safety day or annual company function.

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During the site visit, verify that a process is present in the workplace (pre-shift meetings, safety meetings, safety training, supervisor notes).

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Verify if the wellness initiatives include any initiatives such as:

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Review the job descriptions, job hazard analysis and hazard documentation to determine if safe work practices and procedures have been identified. Examples of serval hazards including, but not limited to

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Review documentation such as safety manuals, accident reports and orientation documents to verify that there are documented first aid procedures developed.

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Review the documentation and procedures to confirm that an emergency preparedness plan exists that is appropriate to the organization and take into account identified risks which may include the following:

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Review documentation to determine if it provides clear, direct and simple instructions for workers in the event of an emergency. Review the documentation to ensure the following are present:

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Review the policy and training documentation for evidence of managers, supervisors and workers written responsibilities and evidence of training in those responsibilities for the workers, managers and supervisors and the emergency coordinator.

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Review documentation to confirm that at a minimum annual emergency response drills, testing and inspection of emergency equipment and supplies (e.g. fire protection systems and first aid supplies) are carried out and look for evidence of identified improvement measures.

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Review orientation records or training records to verify if orientations are being given to all workers as required and that this occurs on the first day prior to commencing their job.

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Review the safety manual, the orientation checklist, new hire handouts, interview notes and supervisor records. The orientation topics should include:

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a) Review documentation, such as the list of job tasks/occupations, a. and training manuals to verify that there is a list of identified occupations and identified training requirements.

b) Review documentation to determine if employees receive required training with respect to their assigned job tasks, such as:

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Review documentation to determine if employees are receiving re-orientations during the indicated times this could include a pre-job safety orientation, toolbox safety talks or other appropriate documented methods before returning or commencing new job duties.

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a) Review documentation to verify if there is a process a. established to identify refresher and ongoing training needs such as:

b) Points are awarded based on % of employees who have received the required training.

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Review documentation such as training records, certificates of qualifications, and supervisors’ records to determine if on-the job competence assessment of workers has been conducted prior to permitting the workers to perform their assigned tasks.

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Verify if a written hazard recognition process is established. The process is designed to identify all the possible situations where people may be exposed to injury, illness or disease. The types of hazards include chemical, physical, ergonomic, and biological and every workplace consists of four components the people, the environment, the materials, and the equipment they use:

GUIDELINES
Obtain a list of all employees showing their occupation or position assignment. Compare it to the company's organizational chart to verify that all positions on the employee list are shown on the organizational chart. Verify that every occupation is included in the occupation/task/hazard inventory.

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Review hazard identification and risk assessment records to identify if assessments are conducted for job tasks including routine, modified and non-routine activities for both field and maintenance operations. Award maximum based on the completeness and timeliness of the assessment conducted.

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Review hazard communication documents such as pre-shift meetings, safety logs and site safety meeting records, JHSC minutes, bulletins or other communication documents to see if hazards, risks and necessary controls have been communicated to all workers.

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• a) Review documentation to verify if there is a process to a. rank the level of risk based on the assessment of frequency, likelihood and severity. The ranking of risk could be categorized as “High, Medium, Low” or quantified with numeric numbers (1, 2, 3).
• b) Review job descriptions/tasks and hazard recognition/risk assessment reports to determine if all of the hazards were evaluated and ranked according to established risk assessment methodology.

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Review documentation to verify that there is a policy established to manage risks based on risk ranking such as reducing the risk level of high risk hazards to an acceptable level prior to work commencement.

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Review the hazard recognition and control program to verify if it includes a process to develop control measures. Look for inclusion and identification of all the controls based on the following hierarchy:

• a. Elimination
• b. Substitution
• c. Engineering controls
• d. Administrative controls
• e. Personal Protective Equipment

GUIDELINES Review documentation to verify if control measures have been identified for the hazards recognized in the assessment.

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Review inspections and policy to confirm that PPE is being inspected and maintained.

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Review training and orientation documentation to verify that workers have been trained in the use, care and maintenance of PPE.

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Review documentation to determine if PPE control measures have been identified for the health & safety hazards based on the hazard recognition and control process.

GUIDELINES Review the safety program manual to verify that there is a documented MSI Prevention policy.

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Review documentation to evaluate if the proper MSI Risk Prevention procedures have been established to analyze job tasks with respect to:

• a) Risk factors, such as:
  - contact stress
  - repetition
  - grip force
  - lift/lower force
  - awkward posture
  - vibration
  - temperature extremes
• b) Ergonomics of the workstation(s) or work environment
• c) Characteristics of material handling requirements

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Review the mobile equipment safety program to determine if safe work procedures are present for each type of mobile equipment in use.

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• a) Review orientation and training documentation to determine a. if training has been provided to all employees required to operate mobile equipment such as lift trucks.
• b) Review the mobile equipment safety training program to determine if it includes:

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Review mobile equipment inspection and maintenance logs for mobile equipment to verify if a maintenance program is established tracking all mobile equipment used and maintenance records are maintained up to date.

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Review documentation to determine if the program includes:

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Review documentation to determine if policies and procedures regarding bullying and harassment have been established.

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a) Review documentation to ensure that the policy and procedures for workplace inspections include the following as applicable at a minimum:

b) Review to ensure that the documentation outlines the responsibilities of the managers, supervisors and workers.

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Review documentation to confirm the existence of standardized forms for the inspections carried out in the workplace as required.

• a) Worksite inspection
• b) Equipment inspections

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• a) Review Inspection policy and procedures to verify if there is a standard for identification of hazards and ranking of hazards by the severity of potential risk. If yes, award all points.
• b) Review a representative sample of inspections to verify the use of this standard and follow up documentation, including corrective action plans. Do inspection reports show use of hazard identification and ranking?
• c) Review the inspection reports to confirm proof of follow up on the identified hazards with the development and implementation of action plans.

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Review inspection sheets to determine if deficiencies are corrected and look for re-occurring deficiencies. Review corrective action data and look for identification of time frame for completion, person responsible and actual completion dates to confirm timeliness of action taken.

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Review the organization’s training records to confirm the presence of completed training for the various types of inspections.

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Review documentation to confirm the presence of a process for workers to report hazards.

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Review documentation including inspection reports, inspection summaries, and JHSC minutes to confirm management review of inspection process.

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Review documentation including inspection reports, inspection summaries, and JHSC minutes to confirm management review of inspection process.

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Review policies and program instructions for written procedures regarding how incidents are reported and investigated. These procedures must include specific requirements for the investigation of the following:

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Review the incident program to determine if it includes identification of forms for each type of incident and the applicable procedures for the investigation process including:

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Review the incident investigation policy to determine if the policy directs what type of incidents must be reported.

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Review documentation including incident reports, property damage reports, and accident investigations to verify that they have been investigated.

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Review documentation to determine if the organization has implemented corrective actions.

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Review documentation such as training records to determine if training has been completed for individuals responsible for incident investigations this should include some workers, supervisors and JHSC members.

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Review the incident investigation policy to determine if managers and supervisors are held accountable for compliance with the incident investigation procedures. Review the incident investigation and incident reports to confirm if there is an area for manager/supervisors to sign confirming their review.

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Review documentation to verify evidence of communication on investigation findings (i.e. posting on safety bulletin board, shift start up meetings, safety meetings, JHSC minutes).

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Review the safety program manual and other documents that identify the applicable regulations which may include:

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a) Review documentation to determine if a plan exists; look for documented review of:

b) Review above noted documentation to validate the involvement of senior management in the review process. For examples Joint Health and Safety Committee minutes, safety meeting documents, management meetings and safety program documentation.

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Review documentation such as annual strategic operational meetings for evidence of an identified process for health and safety continual improvement plans. (i.e. Does management review the elements of the safety program and if necessary based on health & safety statistics, change in operations, or change in legislation make action plans to make improvements to the health and safety elements, look for a special project and or audit improvement action plan.) Look for evidence of document review.

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Review the documentation to determine if there is a clearly defined terms of reference for the JHSC and individual members:

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Review documentation to determine if the JHSC meeting minutes are recorded as required.

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Review the training records to verify if all committee members have received the appropriate training as required. Training should include the following:

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Review documentation of formal recommendations of the JHSC to determine if a formal process exists for managers to review and follow up with recommendations.

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Review the documentation to determine if the contractor management program contains the following:

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Review the contractor orientation and training records to determine if site specific hazards and applicable safe work procedures are communicated to the contractors.

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Review documentation to determine if the company has periodic safety meetings involving contractors?