“Personal information”- means information about an identifiable individual, such as someone’s name, home or work address, social insurance number, sex, income, or family status.
“Contact information”- means information that allows an individual to be contacted at work. It includes the name, position name or title, business telephone number, business address, business e-mail and business fax number for the individual.
Purposes for Collection, Use and Disclosure:
AgSafe values and respects the privacy of its members including security of personal data. This information will be used strictly in the course of AgSafe activities. AgSafe limits the collection of personal information to that which is required to run our programs. On AgSafe forms, AgSafe clearly indicates when information fields are optional (usually by an asterisk and note).
AgSafe collects and maintains personal information through the following means:
Members may be asked on a voluntary basis to supply AgSafe with personal information on an annual basis for renewal purposes, or on a membership application for those joining AgSafe. This information can be updated by the member at their discretion, and made available to them for review by contacting AgSafe in writing, or by presenting themselves during business hours to the address noted at the end of this policy.
This information can be modified or deleted at the discretion of the member. Member and non-member data is primarily stored in AgSafe’s database, which is housed within AgSafe’s office for security
Information obtained through Website
AgSafe members or members of the public browse through AgSafe’s website anonymously. AgSafe does not collect personal information unless a member voluntarily supplies it to us by interacting with AgSafe’s web site or by submitting an inquiry to AgSafe.
Member “Log-In” to Restricted Areas
Where a member interacts with the website the first time in order to gain access to areas of the AgSafe website which are restricted to members, AgSafe may ask new members to register and/or sign in and will collect personal information from the member. AgSafe collects this information to enable member access to these restricted areas. Access is granted by submitting certain member information for authentication. The submission of this information constitutes consent for AgSafe to collect and use this information on an “as needed” basis.
AgSafe collects personal or corporate information to assess your application and manage AgSafe’s training and certification programs.
AgSafe collects information such as a member’s name, address, telephone number, fax number, e-mail address and work organization.
AgSafe uses the information gathered to:
- Better understand its members and improve service delivery
- Communicate through mailings or e-mail
- Receive and respond to program input and safety concerns you send us
- Use for statistical and research purposes within the Agriculture subsector
- Use for marketing purposes to provide information about products or services that may be of use to its members.
Sharing your personal information:
- AgSafe will forward your e-mail or other inquiries or input internally to respond to your requests or act on your input. If you do not want your information forwarded, please advise us.
- AgSafe makes the certification status (certified/not certified) of individuals and companies in our programs public. AgSafe does not share any other information without the permission of the person or company involved, or if required by law.
Safeguarding your personal information:
- AgSafe takes responsible measures to prevent unauthorized access to your information.
- AgSafe has electronic access controls within the organization to limit access to your personal information to those who require it to perform their job function.
- If you make an inquiry on your file, AgSafe will ask you a series of questions to verify your identify before providing any information.
Our accountability for your personal information:
- AgSafe is accountable for the personal information AgSafe collects, uses and discloses.
- AgSafe legally requires people and companies who work with us to prevent unauthorized use or disclosure or your personal information and use good practices to safeguard your personal information.
Questions or concerns:
For general questions regarding privacy legislation and regulations under which AgSafe operates more information can be found at the Office of the Information and Privacy Commissioner (OIPC) of British Columbia at oipcbc.org
If you have any questions regarding this policy or if you wish to request access to or correction of your personal information, we invite you to write to our Privacy Officer at the address below.
Office of the Information and Privacy Commissioner
PO Box 9038
Station Provincial Government
Victoria, BC V8W 9A4