GUIDELINES
Review the Health & Safety Policy. Look for items:

GUIDELINES
Review documentation, other than the health and safety policy, to determine that all employee levels have their specific health and safety responsibilities developed.

Possible documenation to review:

GUIDELINES
Review documentation to confirm there is a disciplinary policy established and communicated to the workforce that:

GUIDELINES
Verify if the wellness initiatives include any of the initiatives below:

GUIDELINES
Review if an emergency response plan has been established outlining:

GUIDELINES
Review documentation to verify if the ERP includes the steps to be taken from the onset of emergency reported and to ensure safety of personnel involved. The ERP addresses the following types of emergencies (State which categories of emergency the ERP addresses):

GUIDELINES
Review documentation that confirms that appropriate training has been conducted with all employees as pertains to their duties within the Emergency Response Plan. At minimum this must include adequate First Aid training minimums.

For example: Some staff may be trained only in evacuations, but others may have confined space rescue training. (First Aid, signed off emergency drills, etc.)

GUIDELINES
Review a sample of records to verify that emergency response drills have been conducted at least annually involving employees: (State all applicable categories. If any category is not covered, explain why.)

Is there a process to evaluate Emergency Response Plans for effectiveness, including:

GUIDELINES
Review the safety orientation program to see if it includes the following information and instruction: (If any category is not included, explain why.)

GUIDELINES
Verify records are maintained covering completed orientation records that show orientations were completed on the first day of employment.

(This question is not applicable (N/A) if no new employees or contractors have been hired in the past 12 months.)

GUIDELINES
Verify that training has been provided to all levels of workers on specific industry hazards and their controls methods and records are maintained: (State all applicable categories. If any category is not covered, explain why.)

Examples:

• Training of safe work practices/procedures
• PPE
• Ergonomics
• Use of equipment

GUIDELINES
Review documentation that confirms that all required employee certifications are tracked including: (State all applicable categories. If any category is not covered, explain why.)

GUIDELINES

Review a sample of records to confirm worker competence is evaluated by interview, observation, and documentation review at least annually and re-assessed if a worker is involved in an incident.

Review evaluations completed for: (State all applicable categories. If any category is not covered, explain why.)

GUIDELINES

Review company policies or procedures that verify a process is in place for conducting Formal Hazard Assessments.

A formal hazard assessment involves a detailed look at an organization’s overall operations. It’s meant to identify hazards, measure risk (to help prioritize hazards), and develop, implement, and monitor related controls.

GUIDELINES

Review a sample of positions to determine if an inventory of job tasks has been established for: (State all applicable categories in findings)

Documentation to possibly reference:

• Organizational Chart
• Job descriptions
• Employee Lists

GUIDELINES

Review documentation to verify that a risk assessment record has been created documenting all of the:

GUIDELINES

Have the identified hazards and risks been communicated to all workers through any of (state in findings):

Review signed off safety orientations, documented safety meeting minutes or tool box talks as an example.

GUIDELINES

Review company written safe work procedures and rules that have been created covering (State all applicable categories. If any category is not covered, explain why):

GUIDELINES

Review a policy or procedure which confirms that formal hazard assessments will be reviewed/revised as per criteria listed.

GUIDELINES

Review documentation that supports employee participation and/or review/revision of reporting policy, procedure or process of formal hazard assessments. (e.g., formal or field level hazard assessments sign off, meeting minutes, corrective action plans).

GUIDELINES

Review documentation to confirm a program been implemented that includes all of:

GUIDELINES

Review documentation to confirm that MSI hazard identification and risk assessments been completed to identify all of:

GUIDELINES

Review documentation to verify that a MSI program has been implemented that includes all of:

GUIDELINES

Review the written PPE policy to verify that it includes responsibilities on provision and use of PPE.

GUIDELINES

Review signed training records to show that employees hired within the last 12 months were trained in the use (selection, limitations and fit) and maintenance (care) of any required PPE.

If no employees were hired within the last 12 months that require PPE, attach blank training record forms that support an employee will be trained on the question criteria.

GUIDELINES

Review policies or procedures that indicate how the employer ensures controls are used. This could include examples such as:

GUIDELINES

Review documentation that there is a preventative maintenance program established including (State all applicable categories):

GUIDELINES

Review sample maintenance records of active equipment to determine compliance with the maintenance program schedule as outlined in 4.16. Possible documentation to review:

GUIDELINES

Review documentation to determine if policies and procedures regarding bullying and harassment have been established.

GUIDELINES

Review documentation to confirm that the company has a workplace inspection program established and includes all of:

GUIDELINES

Review company documentation to verify inspection instructions, templates or checklists been developed to identify hazards covering all operating aspects of the company including: (State all applicable categories. If any category is not covered, explain why.)

GUIDELINES

Review company records to verify that inspection training has been provided to all employees with inspection duties and responsibilities covering:

GUIDELINES

Review a sample of inspection reports to verify that they are maintained showing all inspections are completed according to required frequency: (State all applicable categories. If any category is not covered, explain why.)

GUIDELINES

Review if a corrective action log is established to track all actions taken on inspection findings including:

GUIDELINES

Review policies or procedures on incident reporting and determine if the three criteria are met.

GUIDELINES

(State all applicable categories. If any category is not covered, explain why.)

GUIDELINES

Review documentation that investigation training has been provided to all employees with investigation duties and responsibilities covering all of:

GUIDELINES

Review a sample of reports maintained showing all required incidents are being investigated:

Examples:

• Injuries
• Property damage
• Near misses
• No incidents requiring investigation in the past 12 months

GUIDELINES

Review if a corrective action log is maintained to track the implementation of all recommendations arising from investigations (State all applicable categories):

NOTE: The auditor may apply an n/a only in the case of exclusively low risk administrative work sites where there were no incidents or near misses. In such instances, the auditor must show diligence in confirming there were no incidents and justify the work site as exclusively low risk and administrative in its operations. Provide details/example(s).

GUIDELINES

Review documentation to confirm that a written process has been established including all of:

GUIDELINES

Review samples of documentation demonstrating how health and safety issues are communicated and how feedback is attained.

Examples:

• Records of safety meetings/toolbox meetings
• Emails
• Recorded task observations/work site tours

GUIDELINES

Review if the company had the following number of incidents for the past 3 calendar years. (State in findings the number of first aid, medical aid, lost time injury, or near miss for the past 3 years)

View any reports showing workplace safety statistics for the last 12 months (at least quarterly documentation).

These could include near misses, incidents, first aid treatment, lost time injuries etc. Include a summary describing any trends identified by the company that shows how they were analyzed to determine trends (e.g., meeting minutes or graph/summary report showing trends such as time of day near misses occur).

GUIDELINES

Verify if results of incident statistics analysis are reviewed, and corrective actions identified. (State if improvement actions are developed and recorded for the incidents listed in Question 7.3.)

Provide an example of completed corrective actions in the findings.

GUIDELINES

Review documentation that a process been established for management and the worker health & safety representative to review and update the health and safety program, including all of:

GUIDELINES

Review documentation to verify that an corrective action plan has been developed to track the implementation of audit deficiencies and continual improvement opportunities including all of:

GUIDELINES

Verify if implementation of corrective actions have been reviewed by the auditor to ensure actions are completed according to the target completion date. (State applicable categories in findings):

GUIDELINES

Verify within the action plan if audit improvement actions have been reviewed and approved by company owner / senior manager. (State who approved the action plan and the date of the approval)

GUIDELINES

Review policies or other documents that may contain health and safety responsibilities for other employers and visitors.

Responsibilities must include reporting and investigating incidents and reporting unsafe conditions.

GUIDELINES

Review documentation to verify criteria has been established for selecting, monitoring, and evaluating other employers, which meet the question criteria. All employers are required to meet the responsibilities of the health and safety legislation. The nature of the contracted work may provide different levels of risk, which may result in not all the criteria listed being required.

Auditor may apply an n/a if other employers are not used.

• OH&S selection criteria for contracted employers, i.e.. Contractor is registered in good standing with WorkSafeBC
• A contract that includes identification of health and safety responsibilities for the contracted employers,
• A process to monitor health and safety performance for contracted employers during the period of contracted services to correct identified deficiencies and,
• A process to address non-compliance and evaluate any improvement opportunities for future contract

GUIDELINES

Review the orientation policy and/or records to determine if there is a process for ensuring or confirming site-specific orientations are conducted for visitors and other employers (the process on how the company confirms this, or documented orientations).

If a process to ensure site-specific orientation exists, confirm this occurs when other employers and visitors arrive at a work site for the first time and is completed prior to commencing any work activities.

GUIDELINES

Are contractors included in the company's safety communication systems and records of contractor participation maintained ? (State all applicable categories):

• Scheduled safety meeting
• Distribution of health & safety information